1. Introduction
We at Irish Jesuit Archives (Ireland) (“We”,”Us”,”Our”,”jesuitarchives.ie”) respect your right to privacy and comply with our obligations under the Data Protection Acts 1988, 2003 and the General Data Protection Regulation (GDPR) (EU) 2016/679. The purpose of this Website Privacy Policy is to outline how we deal with any personal data you provide to us while visiting this website (“site” , “jesuitarchives.ie”). By visiting this site, you are accepting the terms of this Website Privacy Policy (“Statement”). Naturally, if you are not happy with this Website Privacy Policy you should not use this site. Any external links to other websites are clearly identifiable as such (hyperlink), and we are not responsible for the content or the privacy policies of these other websites.
2. Types of information collected
We retain two types of information:
“Non-personal data”
Like most websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our site. This non-personal data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymised, browser types and other anonymous statistical data involving the use of our site.
“Personal data”
This is data that identifies you or can be used to identify or contact you and may include your name, address, email address, user IP addresses in circumstances where they have not been deleted, clipped or anonymised, telephone number and billing and credit card information. Such information is only collected from you if you voluntarily submit it to us, e.g. by sending us an email.
3. Purposes for which we hold your information
Non-personal data:
We use the non-personal data gathered from visitors to our site in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our site.
Personal data:
We will process any personal data you provide to us for the following purposes:
(a) to contact you if required in connection with your communication and/or order or to respond to any communications you might send to us.
(b) to send you regular emails if you explicitly signed up to one of our email newsletter or email marketing services.
(c) to provide you with goods or services you have ordered.
(d) to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement.
4. Cookies
What are cookies?
Cookies are small text files sent from a website and stored in the user’s web browser while the user is browsing a website.
When users visit the same website again, the browser sends cookies back to the website allowing the website to recognise the user and remember things like personalised details or preferences.
More information about cookies and details of how to manage or disable them can be found on www.aboutcookies.org.
Please note that by using our website (jesuitarchives.ie) you accept the terms of our Privacy Policy. You can choose to opt-out of receiving cookies but you may lose some features and / or functionality of jesuitarchives.ie. For more information on how to manage cookies, including opt-out of cookies for this site please visit: http://www.aboutcookies.org/Default.aspx?page=1
Which cookies does jesuitarchives.ie use?
When you use the jesuitarchives.ie website the following types of cookies can be set on your device:
Functional cookies
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. You are not required to create an account to use this website.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
Performance cookies
These cookies are used to collect statistical information about visitors of the website and the pages they view.
These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and used anonymously. We use these cookies to understand what content is popular which helps us to improve our website.
We use Google Analytics to provide this service. The data collected is not shared with any other party.
Third party cookies
Some cookies that have been set on our websites are not related to jesuitarchives.ie or our partners websites. When you visit a page with content embedded from, for example, YouTube or Facebook, these service providers may set their own cookies on your web browser.
We do not control the use of these cookies and cannot access them due to the way that cookies work, as cookies can only be accessed by the party who originally set them. You should check the third party websites for more information about these.
Third party requests
These are requests that are made from a user to an external service. Despite the fact that these requests don’t set any cookies, they can still transfer some information to third parties. Below is a list of some third party requests used by jesuitarchives.ie:
Google Analytics (googletagmanager.com)
Twitter Button Widget (twitter.com)
Your choices
For more information about how to manage cookies, including opting-out of cookies please visit: http://www.aboutcookies.org/Default.aspx?page=1
You can view a list of cookies set by jesuitarchives.ie using a cookie checker service like http://www.cookie-checker.com
Your device or browser may also enable you to control the collection of data from your device – see your device and browser instructions for more information in this respect.
Changes to this Cookie Policy
We may update our Cookie Policy from time to time to reflect any changes in technology or legislation which may affect the way in which cookies are used by us and how you as a user, can manage them. The date of our latest policy change can be found at the end of the policy. It is your responsibility to review this policy regularly and accept the terms if you wish to continue using this site.
5. Media
If you upload images to this website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
6. Embedded content from other websites
Articles (“posts”,“records”,“pages”) on this site may include embedded content (e.g. videos, images, podcasts, articles, etc.). Embedded content from third party websites behaves the exactly the same way as if you have visited the third party website directly.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website. We have no control over these websites and services. For more information please review the privacy policies of the third party website/service.
7. Disclosure of information to third parties
We may provide non-personal data to third parties, where such information is combined with similar information of other users of our site. For example, we might inform third parties regarding the number of unique users who visit our site, the demographic breakdown of our community users of our site, or the activities that visitors to our site engage in while on our site. The third parties to whom we may provide this information may include, potential or actual advertisers, providers of advertising services (including website tracking services), commercial partners, sponsors, licensees, researchers and other similar parties.
We will not disclose your personal data to third parties, outside of The Society of Jesus (Ireland) legal entity, unless you have consented to this disclosure or unless the third party is required to fulfil your order or request (in such circumstances, the third party is bound by similar data protection requirements).
We will disclose your personal data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement.
8. Change of ownership
We reserve the right to transfer information (including your personal data) to a third party in the event of a sale, merger, liquidation, receivership or transfer of all or substantially all of the assets of our legal entity provided that the third party agrees to adhere to the terms of the Website Privacy Policy and provided that the third party only uses your personal data for the purposes that you provided it to us. You will be notified in the event of any such transfer and you will be afforded an opportunity to opt-out.
9. Security
To prevent malicious activity on our website we store the IP address and access time of every visit to jesuitarchives.ie. Our website stores this data for a maximum of 30 days before which time the data is automatically deleted.
Our hosting provider [Amazon Web Services EMEA SARL (“AWS Europe”)] may store your IP address and access time securely on their servers. We (Jesuit Archives) have no access to or control over this data.
While IP address and access time together is classified as “Personal data”, this data alone cannot be used to identity you. However, if we are required to disclose this information in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement then this data can be used in conjunction with data provided by your ISP (Internet Service Provider) to identify you.
Your personal data relating to your comments and your website account (if applicable) is held on secure webservers hosted by Amazon Web Services EMEA SARL (“AWS Europe”). Personal data submitted to use via web forms on jesuitarchives.ie is sent via non-encrypted electronic email directly to us and is not stored on our website (the same as emailing us directly). The nature of the internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the internet. No data transmission over the internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organisational measures) to protect your personal data.
10. Analytics and statistics
Our website uses Google Analytics to record data on user activity on our website. During your visit to jesuitarchives.ie your IP address will be recorded by Google Analytics, this recorded data alone, is considered non-personal data.
For all data collected using Google Analytics the data is retained for a maximum of 26 months.
11. How long we retain your data
This website jesuitarchives.ie does not store any “personal data” with the exception of IP address and access time as outlined under section 9 – such data is deleted within a maximum of 30 days.
For users that create a login on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time.
12. Updating, verifying and deleting personal data
You may inform us of any changes in your personal data, and in accordance with our obligations under the Data Protection Acts 1988, 2003 and General Data Protection Regulation (GDPR) (EU) 2016/679 we will update or delete your personal data accordingly.
To find out what personal data we hold on you or to have your personal data updated, amended or removed from our systems, please contact us at: [email protected] or by writing to us at Irish Jesuit Archives, 37 Lower Leeson Street, Dublin, D02 CD93.
To help us to respond to your request, please be as specific as possible to help us identify the information your request relates to. You may be asked to provide proof of identity.
Please allow up to 30 calendar days for a response but we will try deal with your request as soon as possible.
13. Changes to the Website Privacy Policy
Any changes to this Website Privacy Policy will be posted on this site so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use personal data in a manner significantly different from that stated in this Website Privacy Policy, or otherwise disclosed to you at the time it was collected, we will notify you by email, and you will have a choice as to whether or not we use your information in the new manner.
14. Use of jesuitarchives.ie
By using our website (jesuitarchives.ie) you accept the terms of this Privacy Policy.
Policy updated: 28th February 2020